Why YSK: These email tips are helpful for people who struggle with boundaries and want to communicate more assertively.
First rule of email: don’t use comic sans font.
this post was submitted on 07 Jul 2023
1126 points (90.0% liked)
You Should Know
32162 readers
4 users here now
YSK - for all the things that can make your life easier!
The rules for posting and commenting, besides the rules defined here for lemmy.world, are as follows:
Rules (interactive)
Rule 1- All posts must begin with YSK.
All posts must begin with YSK. If you're a Mastodon user, then include YSK after @youshouldknow. This is a community to share tips and tricks that will help you improve your life.
Rule 2- Your post body text must include the reason "Why" YSK:
**In your post's text body, you must include the reason "Why" YSK: It’s helpful for readability, and informs readers about the importance of the content. **
Rule 3- Do not seek mental, medical and professional help here.
Do not seek mental, medical and professional help here. Breaking this rule will not get you or your post removed, but it will put you at risk, and possibly in danger.
Rule 4- No self promotion or upvote-farming of any kind.
That's it.
Rule 5- No baiting or sealioning or promoting an agenda.
Posts and comments which, instead of being of an innocuous nature, are specifically intended (based on reports and in the opinion of our crack moderation team) to bait users into ideological wars on charged political topics will be removed and the authors warned - or banned - depending on severity.
Rule 6- Regarding non-YSK posts.
Provided it is about the community itself, you may post non-YSK posts using the [META] tag on your post title.
Rule 7- You can't harass or disturb other members.
If you harass or discriminate against any individual member, you will be removed.
If you are a member, sympathizer or a resemblant of a movement that is known to largely hate, mock, discriminate against, and/or want to take lives of a group of people and you were provably vocal about your hate, then you will be banned on sight.
For further explanation, clarification and feedback about this rule, you may follow this link.
Rule 8- All comments should try to stay relevant to their parent content.
Rule 9- Reposts from other platforms are not allowed.
Let everyone have their own content.
Rule 10- The majority of bots aren't allowed to participate here.
Unless included in our Whitelist for Bots, your bot will not be allowed to participate in this community. To have your bot whitelisted, please contact the moderators for a short review.
Partnered Communities:
You can view our partnered communities list by following this link. To partner with our community and be included, you are free to message the moderators or comment on a pinned post.
Community Moderation
For inquiry on becoming a moderator of this community, you may comment on the pinned post of the time, or simply shoot a message to the current moderators.
Credits
Our icon(masterpiece) was made by @clen15!
founded 1 year ago
MODERATORS
Shorten the last one to "I will need to leave at ___"
The one about not saying "I think maybe" is one I actively try to do. Assertiveness is something that doesn't come naturally to me but I've been in too many situations where my lack of assertiveness comes across as uncertainty and introduces confusion into discussions where actually I do know what I'm talking about.
Saved, I may use these starting Monday.
I was hoping for something else when I saw the title.
But, now that I am here:
I will soon start a new job, where the number of emails will be much larger than it is now. Any recommendations for sorting these ‘like a boss’?
I am using Mac mail, but can change to outlook if there are some good reasons - and stuff Mac mail can’t do (mail wise).
I hope you get some good answers - have you tried posting in [email protected]? They have 20k subscribers and you are likely to get some tips.
Honestly, it depends on what you are doing, but there are definitely ways to keep things organized when receiving a lot of emails.
Just to give an example of my own job (I receive 50-100 or so emails per day), I use Outlook and make use of rules. Within my inbox, I have specific folders for each of the teams I work with, I have a folder for company-wide emails, I have folders for specific tasks I perform, and I have folders for projects that I work on.
The way that I set up rules is basically just to keep a list of important keywords and keep an up-to-date contact list. For the different teams, we have a robust active directory where everyone is discoverable, so I just grab names from a given department and add them to distribution lists labeled essentially "Team A", "Team B", etc. When I get emails from people who belong to those teams, I have rules that look for anyone belonging to those groups and automatically drop them in those folders.
For company-wide emails, those typically originate from a limited number of senders who handle communications, so I do the same thing and just drop them into a news/announcements folder.
For vendors, they'll send emails from specific domains, so I add a rule to filter emails from those domains, regardless from who, and drop them into labeled subfolders within a larger "Vendors" folder.
For tasks that I work with, there are always keywords in the subject field that specify the nature of the request. If it's a ticket, for example, I'll create a rule looking for the keyword "Ticket" and drop them in the Tickets folder. If it's for user enrollment, I'll look for "Enrollment" and drop it in the New Users folder (and these always come from just a couple email addresses so I put those in the requirements, too).
For projects, we do a bit of intersecting. I've got people from different teams and different vendors who are working on a specific thing that I want to keep together. So here I do my best to identify the specific people involved with this project, and also identify common keywords I expect to see in the subjects of emails. So for example, if this is a project to install widgets in the conference room for improved synergy, I'd set a rule looking for the specific names on the project and keywords like "widgets", "conference room", "synergy" in the subject line, prioritize these over the other rules, and it catches about 90% of the emails I want it to, leaving me just a few that land in other places that may need to be manually sorted due to ambiguously named subjects (For the love of god, if you are emailing about a project, put some indicator about the project instead of just putting "Hey" or "Status Update" in the subject line).
Imma take a second to plug goblin tools. I'm autistic and it has saved my ass.
~~Hi Shelley! How are you? I really hope you're doing well.~~ Shelley, we didn't go to school together and you're not my kris kringle, I'm at work and I need x. Ping me if you need anything. Also donuts in the kitchen.