this post was submitted on 15 Sep 2024
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This is my day job, so I'd like to weigh in.
First of all, there's a whole community of GLAM institutions involved in what is called Digital Preservation (try googling that specifically). Here in Germany, a lot of them have founded the Nestor Group (www.langzeitarchivierung.de) to further the case and share knowledge. Recently, Nestor had a discussion group on Personal Digital Archiving, addressing just your use case. They have set up a website at https://meindigitalesarchiv.de/ with the results. Nestor publishes mostly in German, but online translators are a thing, so I think you will be fine.
Some things that I want to address from your original post:
Come back at me if you have any further questions.
Wow, that was a rabbit hole of information, links and ideas. Thanks a lot. I reached a point of what I would call "satisfaction" https://cdn.nationalarchives.gov.uk/documents/selecting-storage-media.pdf was back linked by Nestor and it seems to give me an idea of what I'll do next. Thanks again 👍
Good to hear! When you go with the National Archives UK, you can't fail. They have some very, VERY competent people in staff over there, who are also quite active in the DigiPres community. They are also the inventors of DROID and the maintainers of the widely used PRONOM database of file formats. https://www.nationalarchives.gov.uk/PRONOM/Default.aspx Absolute heroes of Digital Preservation.
And have multiple copies in at least two locations of anything truly important to guard against disaster (such as a fire or regionally appropriate natural disaster). I got a spare drive to copy all the music that I've made and sent it to my father in a different part of the country. I could lose everything and be pretty bummed, but not that (without severe depression). I also endorse use of a safe deposit box at a bank if you don't have someone who can hold data in a different city.
Yeah, you can always go crazy with (off site) copies. There's a DigiPres software system literally called LOCKSS (Lots Of Copies Keep Stuff Safe).
The German Federal Office for Information Security recommends a distance of at least 200km between (professional) sites that keep georedundant copies of the same data/service, so depending on your upload capacity and your familiarity with encryption (ALWAYS backup your keys!), some cloud storage provider might even be a viable option to create a second site.
Spare drives do absolutely work as well, but remember that, depending on the distance, data there will get more or less outdated and you might not remember to refresh the hardware in a timely manner.
A safe deposit box is something that I hadn't considered for my personal preservation needs yet, but sounds like a good idea as well.
Whatever you use, also remember to read back data from all copies regularly and recalculate checksums for fixity checks to make sure your data doesn't get corrupted over time. Physical objects (like books) decay slowly over time, digital objects break more spontaneously and often catastrophically.