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A place to share alternatives to popular online services that can be self-hosted without giving up privacy or locking you into a service you don't control.

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Lightweight paperless-ngx alternative? (feddit.de)

submitted 1 year ago by [email protected] to c/[email protected]

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As much as I adore paperless-ngx for its UX, I hate it for its tech-stack. Idling it already uses 300 MB RAM, when changing a few metadata fields on a document it easily spikes to 700 oder 800 MB. That's insane for the work it actually does. Is there anything more lightweight? All I need is metadata management and a gallery with filters and previews.

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[–] [email protected] 1 points 1 year ago* (last edited 1 year ago) (3 children)

I use docspell and I find it great. I run it on VM on an old microserver running proxmox.

There is also Mayan edms based on Django, but it has to many features for my use case.

[–] [email protected] 1 points 1 year ago (1 children)

So glad you mentioned Docspell! Just started getting into self-hosting and was looking into paperless-ngx though Docspell looks more geared toward what I want.

[–] [email protected] 1 points 1 year ago* (last edited 1 year ago)

I’m happy it helped.
I tried many systems (paperless and it’s derivatives as well) and I found docspell is a lot easier to use and has all the features I need.

I can archive emails by moving them to a category and docspell converts it to pdf and saves it to the database.
I can choose a file system storage or a database storage. I chose database storage (Postgres, which is also the default) because is a lot easier to backup)
I love the way I can categorize the files by adding recipient and sender. That way I can filter all the files related to a specific person.
I can export all the files in a filter to a zip file.
I can batch edit.

That as a summary :)

My only recommendations are

to deploy it using a tag in docker and not using automatically the latest version. That way you are in control of the updates.
And always do database backups :) (using a tag in docker means you can always redeploy a specific version.

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